|
Click the Add Criteria button in contacts - it has categories. I don’t think
Instant search works across all item types - so you'll be limited to all
contacts or all mail with it. Views are also limited to a folder type - a
contact view won't work on mail folders.
Yes, you can save the results from a view - I don't think you can export but
you can either print from the view or select all, copy and paste into the
document, if printing doesn't work from instant search.
dailytips-subscribe-request@lists.outlooktips.net
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"ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
news:CC2F28BE-DB56-4C5A-A15E-7BEC4B67A823@microsoft.com...
Instant search works across all item types - so you'll be limited to all
contacts or all mail with it. Views are also limited to a folder type - a
contact view won't work on mail folders.
Yes, you can save the results from a view - I don't think you can export but
you can either print from the view or select all, copy and paste into the
document, if printing doesn't work from instant search.
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Outlook Tips by email:Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
dailytips-subscribe-request@lists.outlooktips.net
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"ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
news:CC2F28BE-DB56-4C5A-A15E-7BEC4B67A823@microsoft.com...
> Wow - thanks for the detailed reply!
>
> I've tried expanding the search box - but it only seems to cater for
> emails
> - not Contacts - and doesn't include Categories.
>
> Typically, I search on a combination of categories, within a single
> Contact
> folder, and eliminate records containing a word such as "template" in the
> Full Name field. I then (and this is the really heavy bit) print out the
> results using a pre-formatted report - which is saved along with the
> search
> in the .oss file. To do all of this from scratch every time takes about
> 15
> minutes, instead of the 30 seconds or so it took using a saved search.
> I'm
> looking into whether I could search, export the selected data and then
> import
> it into a spreadsheet already set-up with the print layout....
>
> On activations - I did this via email using the free support period (which
> has now elapsed) after trying by phone was unsuccessful. I won't bother
> trying that again unless I can't resolve this problem in some way,
> particularly as I can't run 2002 and 2007 together and I'd prefer to stick
> with the latest, and hence supported, version (particularly having paid
> for
> it!)
>
> "Diane Poremsky [MVP]" wrote:
>
>
> I've tried expanding the search box - but it only seems to cater for
> emails
> - not Contacts - and doesn't include Categories.
>
> Typically, I search on a combination of categories, within a single
> Contact
> folder, and eliminate records containing a word such as "template" in the
> Full Name field. I then (and this is the really heavy bit) print out the
> results using a pre-formatted report - which is saved along with the
> search
> in the .oss file. To do all of this from scratch every time takes about
> 15
> minutes, instead of the 30 seconds or so it took using a saved search.
> I'm
> looking into whether I could search, export the selected data and then
> import
> it into a spreadsheet already set-up with the print layout....
>
> On activations - I did this via email using the free support period (which
> has now elapsed) after trying by phone was unsuccessful. I won't bother
> trying that again unless I can't resolve this problem in some way,
> particularly as I can't run 2002 and 2007 together and I'd prefer to stick
> with the latest, and hence supported, version (particularly having paid
> for
> it!)
>
> "Diane Poremsky [MVP]" wrote:
>
>> Are you entering the keywords as 'keyword1, keyword2' ? Expanding the
>> instant search box to show fields? Instant search is almost as powerful
>> as
>> Advanced find (it doesn't do all fields) and much better than the old
>> Find.
>> The big draw for Advanced find is that it’s a separate window, so you can
>> keep working in outlook while it searches, run multiple searches at once,
>> and keep the results up for hours. (Instant search is almost instant, as
>> are
>> custom views.)
>>
>> Are the searches across the entire mailbox or just a single folder?
>> Custom
>> views work great to apply a 'search' quickly (they use the same filter
>> dialog as advanced find). Automatic formatting uses the same filter
>> dialog
>> too, if you need to apply another filter to results (ie, show all mail
>> from
>> domain.com, directly to me in blue, where I'm cc'd in green and
>> everything
>> else is bcc'd or newsletters).
>>
>> While you can apply a custom view to multiple folders, it's not as useful
>> as
>> a search tool, since its separate folders. On the other hand, using too
>> many
>> folders within outlook makes it much harder to find anything - its much
>> faster to apply a view to one folder than it is to use advanced find to
>> search 30 folders.
>>
>> No on two versions of outlook. You could do it with a VM, but that works
>> best with Exchange accts (since you can't access one pst with two
>> outlooks -
>> you'd need to close one first).
>>
>> As for the activations - did you try calling in to activate and they told
>> you absolutely no more? Unless the activations were very frequent, at
>> most
>> you need to call in - my calls for excessive activations (following
>> reformats) were all automated.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>> You can access this newsgroup by visiting
>> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> your
>> newsreader to msnews.microsoft.com.
>>
>>
>> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> news:717D4580-1C10-4D2C-A7B7-03AF13FB1D82@microsoft.com...
>> instant search box to show fields? Instant search is almost as powerful
>> as
>> Advanced find (it doesn't do all fields) and much better than the old
>> Find.
>> The big draw for Advanced find is that it’s a separate window, so you can
>> keep working in outlook while it searches, run multiple searches at once,
>> and keep the results up for hours. (Instant search is almost instant, as
>> are
>> custom views.)
>>
>> Are the searches across the entire mailbox or just a single folder?
>> Custom
>> views work great to apply a 'search' quickly (they use the same filter
>> dialog as advanced find). Automatic formatting uses the same filter
>> dialog
>> too, if you need to apply another filter to results (ie, show all mail
>> from
>> domain.com, directly to me in blue, where I'm cc'd in green and
>> everything
>> else is bcc'd or newsletters).
>>
>> While you can apply a custom view to multiple folders, it's not as useful
>> as
>> a search tool, since its separate folders. On the other hand, using too
>> many
>> folders within outlook makes it much harder to find anything - its much
>> faster to apply a view to one folder than it is to use advanced find to
>> search 30 folders.
>>
>> No on two versions of outlook. You could do it with a VM, but that works
>> best with Exchange accts (since you can't access one pst with two
>> outlooks -
>> you'd need to close one first).
>>
>> As for the activations - did you try calling in to activate and they told
>> you absolutely no more? Unless the activations were very frequent, at
>> most
>> you need to call in - my calls for excessive activations (following
>> reformats) were all automated.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>> You can access this newsgroup by visiting
>> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> your
>> newsreader to msnews.microsoft.com.
>>
>>
>> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> news:717D4580-1C10-4D2C-A7B7-03AF13FB1D82@microsoft.com...
>> > I personally don't agree that "improvements in outlook 2007 outweigh
>> > the
>> > loss
>> > of OSS files". I only bought it because, having had 2 laptops in a row
>> > stolen, I'd exceeded allowable activations. Instant search, frankly,
>> > is
>> > useless to me, because it doesn't permit searching using a combination
>> > of
>> > categories and keywords and doesn't allow me to exclude records I don't
>> > want.
>> > You're right about O2003 - my mis-type - it does work with O2002 though
>> > (but
>> > not sure if I'll be able to reinstall that on my desktop PC because of
>> > the
>> > number of previous activations). Advanced Search still works, of
>> > course -
>> > it's just so annoying to have to reinput the search criteria every time
>> > and I
>> > still think it's sad that the really useful facility to save searches
>> > has
>> > been arbitrarily removed. Do you know if I can have 2 versions of
>> > Outlook
>> > running on the same PC? (if so, I could possibly use 2002 to open .oss
>> > files
>> > when I need to run and print my saved searches). As I said before -
>> > not
>> > exactly progress!!
>> >
>> > "Diane Poremsky [MVP]" wrote:
>> >
>>>> > the
>> > loss
>> > of OSS files". I only bought it because, having had 2 laptops in a row
>> > stolen, I'd exceeded allowable activations. Instant search, frankly,
>> > is
>> > useless to me, because it doesn't permit searching using a combination
>> > of
>> > categories and keywords and doesn't allow me to exclude records I don't
>> > want.
>> > You're right about O2003 - my mis-type - it does work with O2002 though
>> > (but
>> > not sure if I'll be able to reinstall that on my desktop PC because of
>> > the
>> > number of previous activations). Advanced Search still works, of
>> > course -
>> > it's just so annoying to have to reinput the search criteria every time
>> > and I
>> > still think it's sad that the really useful facility to save searches
>> > has
>> > been arbitrarily removed. Do you know if I can have 2 versions of
>> > Outlook
>> > running on the same PC? (if so, I could possibly use 2002 to open .oss
>> > files
>> > when I need to run and print my saved searches). As I said before -
>> > not
>> > exactly progress!!
>> >
>> > "Diane Poremsky [MVP]" wrote:
>> >
>> >> Um. Unless you stick with older builds, it won't work with Outlook
>> >> 2003
>> >> either. One of the SP's blocks it for security reasons. Frankly, the
>> >> improvements in outlook 2007 outweigh the loss of OSS files-
>> >> especially
>> >> since they are only 'lost' for non-mail folders. Plus, instant search
>> >> makes
>> >> up for some of it - the last 10 instant searches are saved, so they
>> >> are
>> >> easy
>> >> to select.
>> >>
>> >> --
>> >> Diane Poremsky [MVP - Outlook]
>> >> Outlook Tips: http://www.outlook-tips.net/
>> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >>
>> >> Outlook Tips by email:
>> >> dailytips-subscribe-request@lists.outlooktips.net
>> >>
>> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >>
>> >> You can access this newsgroup by visiting
>> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> >> your
>> >> newsreader to msnews.microsoft.com.
>> >>
>> >>
>> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> >> news:46B731A5-DDBF-4DED-A461-8A27CCEC5CCA@microsoft.com...
>> >> 2003
>> >> either. One of the SP's blocks it for security reasons. Frankly, the
>> >> improvements in outlook 2007 outweigh the loss of OSS files-
>> >> especially
>> >> since they are only 'lost' for non-mail folders. Plus, instant search
>> >> makes
>> >> up for some of it - the last 10 instant searches are saved, so they
>> >> are
>> >> easy
>> >> to select.
>> >>
>> >> --
>> >> Diane Poremsky [MVP - Outlook]
>> >> Outlook Tips: http://www.outlook-tips.net/
>> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >>
>> >> Outlook Tips by email:
>> >> dailytips-subscribe-request@lists.outlooktips.net
>> >>
>> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >>
>> >> You can access this newsgroup by visiting
>> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> >> your
>> >> newsreader to msnews.microsoft.com.
>> >>
>> >>
>> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> >> news:46B731A5-DDBF-4DED-A461-8A27CCEC5CCA@microsoft.com...
>> >> > Unbelievable! I guess that's what Microsoft calls "progress". Back
>> >> > to
>> >> > Outlook 2003 and £80 wasted.
>> >> >
>> >> > "Diane Poremsky [MVP]" wrote:
>> >> >
>> >>>> >> > to
>> >> > Outlook 2003 and £80 wasted.
>> >> >
>> >> > "Diane Poremsky [MVP]" wrote:
>> >> >
>> >> >> It was removed from outlook 2007 - the open menu is for mailbox
>> >> >> folders,
>> >> >> not
>> >> >> oss files. You can make search folders for mail - unfortunately you
>> >> >> can't
>> >> >> save searches for other item types.
>> >> >>
>> >> >> --
>> >> >> Diane Poremsky [MVP - Outlook]
>> >> >> Outlook Tips: http://www.outlook-tips.net/
>> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >> >>
>> >> >> Outlook Tips by email:
>> >> >> dailytips-subscribe-request@lists.outlooktips.net
>> >> >>
>> >> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >> >>
>> >> >> You can access this newsgroup by visiting
>> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
>> >> >> point
>> >> >> your
>> >> >> newsreader to msnews.microsoft.com.
>> >> >>
>> >> >>
>> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
>> >> >> message
>> >> >> news:2A79FB66-2DDB-4C7B-AD0D-DD7735B330DC@microsoft.com...
>> >> >>
>> >> >> folders,
>> >> >> not
>> >> >> oss files. You can make search folders for mail - unfortunately you
>> >> >> can't
>> >> >> save searches for other item types.
>> >> >>
>> >> >> --
>> >> >> Diane Poremsky [MVP - Outlook]
>> >> >> Outlook Tips: http://www.outlook-tips.net/
>> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >> >>
>> >> >> Outlook Tips by email:
>> >> >> dailytips-subscribe-request@lists.outlooktips.net
>> >> >>
>> >> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >> >>
>> >> >> You can access this newsgroup by visiting
>> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
>> >> >> point
>> >> >> your
>> >> >> newsreader to msnews.microsoft.com.
>> >> >>
>> >> >>
>> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
>> >> >> message
>> >> >> news:2A79FB66-2DDB-4C7B-AD0D-DD7735B330DC@microsoft.com...
>> >> >> > I've just upgraded to Outlook 2007 (I know, silly me!) and it
>> >> >> > won't
>> >> >> > open,
>> >> >> > save or even recognize Office Saved Search (.oss) files. The
>> >> >> > Advanced
>> >> >> > Find
>> >> >> > function (which is what uses these files) exists in O-2007 and
>> >> >> > contains
>> >> >> > the
>> >> >> > Open and Save options in the drop-down menu (so presumably the
>> >> >> > functionality
>> >> >> > is there somewhere?), but they are greyed out so they can't be
>> >> >> > used.
>> >> >> > I've
>> >> >> > applied the regedit fix described in the Knowledge Base (although
>> >> >> > that
>> >> >> > is
>> >> >> > only claimed to fix O-2000 and O-2003) but it doesn't make any
>> >> >> > difference.
>> >> >> > (Actually, doesn't work on O-2002 either, but at least after
>> >> >> > applying
>> >> >> > the
>> >> >> > fix, if you click on a .oss file it opens the search in Outlook
>> >> >> > OK;
>> >> >> > but
>> >> >> > this
>> >> >> > doesn't happen with O-2007.) Can't find anything about this
>> >> >> > problem
>> >> >> > under
>> >> >> > Help or technical support for O-2007 (searches on "advanced
>> >> >> > find",
>> >> >> > .oss,
>> >> >> > or
>> >> >> > "saved search" come up with no relevant results). Anyone know
>> >> >> > how
>> >> >> > to
>> >> >> > activate this functionality?
>> >> >>>> >> >> > won't
>> >> >> > open,
>> >> >> > save or even recognize Office Saved Search (.oss) files. The
>> >> >> > Advanced
>> >> >> > Find
>> >> >> > function (which is what uses these files) exists in O-2007 and
>> >> >> > contains
>> >> >> > the
>> >> >> > Open and Save options in the drop-down menu (so presumably the
>> >> >> > functionality
>> >> >> > is there somewhere?), but they are greyed out so they can't be
>> >> >> > used.
>> >> >> > I've
>> >> >> > applied the regedit fix described in the Knowledge Base (although
>> >> >> > that
>> >> >> > is
>> >> >> > only claimed to fix O-2000 and O-2003) but it doesn't make any
>> >> >> > difference.
>> >> >> > (Actually, doesn't work on O-2002 either, but at least after
>> >> >> > applying
>> >> >> > the
>> >> >> > fix, if you click on a .oss file it opens the search in Outlook
>> >> >> > OK;
>> >> >> > but
>> >> >> > this
>> >> >> > doesn't happen with O-2007.) Can't find anything about this
>> >> >> > problem
>> >> >> > under
>> >> >> > Help or technical support for O-2007 (searches on "advanced
>> >> >> > find",
>> >> >> > .oss,
>> >> >> > or
>> >> >> > "saved search" come up with no relevant results). Anyone know
>> >> >> > how
>> >> >> > to
>> >> >> > activate this functionality?
>> >> >>
| 26 Aug 2008 | .oss files not recognized by Outlook 2007 | .ianggjames |
| 26 Aug 2008 |  Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 27 Aug 2008 |  Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 27 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 29 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 29 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 01 Sep 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 02 Sep 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
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