|
I tried that - but "add criteria" only allows single use of any item, so I
can't search on a combination of more than 1 categories. It also has no
"NOT" or "CONTAINS" logic , so I can't exclude items I don't want on the
basis of text they contain.
However, I've realised that I can create a permanent view, for printing
purposes, by using Define Views (under View / Current View) and just select
that each time, so that the only additional work is in setting up the
advanced search each time. As that involves just selecting 2 categories and
then excluding names including "template", it takes only about 30 seconds -
and I can probably live with that. I'd still prefer the Saved Searches
facility - I'd love to see it back in SP2!
Thank you for your help.
"Diane Poremsky [MVP]" wrote:
can't search on a combination of more than 1 categories. It also has no
"NOT" or "CONTAINS" logic , so I can't exclude items I don't want on the
basis of text they contain.
However, I've realised that I can create a permanent view, for printing
purposes, by using Define Views (under View / Current View) and just select
that each time, so that the only additional work is in setting up the
advanced search each time. As that involves just selecting 2 categories and
then excluding names including "template", it takes only about 30 seconds -
and I can probably live with that. I'd still prefer the Saved Searches
facility - I'd love to see it back in SP2!
Thank you for your help.
"Diane Poremsky [MVP]" wrote:
> Click the Add Criteria button in contacts - it has categories. I don’t think
> Instant search works across all item types - so you'll be limited to all
> contacts or all mail with it. Views are also limited to a folder type - a
> contact view won't work on mail folders.
>
> Yes, you can save the results from a view - I don't think you can export but
> you can either print from the view or select all, copy and paste into the
> document, if printing doesn't work from instant search.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> You can access this newsgroup by visiting
> http://www.microsoft.com/office/community/en-us/default.mspx or point your
> newsreader to msnews.microsoft.com.
>
>
> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> news:CC2F28BE-DB56-4C5A-A15E-7BEC4B67A823@microsoft.com...
> Instant search works across all item types - so you'll be limited to all
> contacts or all mail with it. Views are also limited to a folder type - a
> contact view won't work on mail folders.
>
> Yes, you can save the results from a view - I don't think you can export but
> you can either print from the view or select all, copy and paste into the
> document, if printing doesn't work from instant search.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> You can access this newsgroup by visiting
> http://www.microsoft.com/office/community/en-us/default.mspx or point your
> newsreader to msnews.microsoft.com.
>
>
> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> news:CC2F28BE-DB56-4C5A-A15E-7BEC4B67A823@microsoft.com...
> > Wow - thanks for the detailed reply!
> >
> > I've tried expanding the search box - but it only seems to cater for
> > emails
> > - not Contacts - and doesn't include Categories.
> >
> > Typically, I search on a combination of categories, within a single
> > Contact
> > folder, and eliminate records containing a word such as "template" in the
> > Full Name field. I then (and this is the really heavy bit) print out the
> > results using a pre-formatted report - which is saved along with the
> > search
> > in the .oss file. To do all of this from scratch every time takes about
> > 15
> > minutes, instead of the 30 seconds or so it took using a saved search.
> > I'm
> > looking into whether I could search, export the selected data and then
> > import
> > it into a spreadsheet already set-up with the print layout....
> >
> > On activations - I did this via email using the free support period (which
> > has now elapsed) after trying by phone was unsuccessful. I won't bother
> > trying that again unless I can't resolve this problem in some way,
> > particularly as I can't run 2002 and 2007 together and I'd prefer to stick
> > with the latest, and hence supported, version (particularly having paid
> > for
> > it!)
> >
> > "Diane Poremsky [MVP]" wrote:
> >
>> >
> > I've tried expanding the search box - but it only seems to cater for
> > emails
> > - not Contacts - and doesn't include Categories.
> >
> > Typically, I search on a combination of categories, within a single
> > Contact
> > folder, and eliminate records containing a word such as "template" in the
> > Full Name field. I then (and this is the really heavy bit) print out the
> > results using a pre-formatted report - which is saved along with the
> > search
> > in the .oss file. To do all of this from scratch every time takes about
> > 15
> > minutes, instead of the 30 seconds or so it took using a saved search.
> > I'm
> > looking into whether I could search, export the selected data and then
> > import
> > it into a spreadsheet already set-up with the print layout....
> >
> > On activations - I did this via email using the free support period (which
> > has now elapsed) after trying by phone was unsuccessful. I won't bother
> > trying that again unless I can't resolve this problem in some way,
> > particularly as I can't run 2002 and 2007 together and I'd prefer to stick
> > with the latest, and hence supported, version (particularly having paid
> > for
> > it!)
> >
> > "Diane Poremsky [MVP]" wrote:
> >
> >> Are you entering the keywords as 'keyword1, keyword2' ? Expanding the
> >> instant search box to show fields? Instant search is almost as powerful
> >> as
> >> Advanced find (it doesn't do all fields) and much better than the old
> >> Find.
> >> The big draw for Advanced find is that it’s a separate window, so you can
> >> keep working in outlook while it searches, run multiple searches at once,
> >> and keep the results up for hours. (Instant search is almost instant, as
> >> are
> >> custom views.)
> >>
> >> Are the searches across the entire mailbox or just a single folder?
> >> Custom
> >> views work great to apply a 'search' quickly (they use the same filter
> >> dialog as advanced find). Automatic formatting uses the same filter
> >> dialog
> >> too, if you need to apply another filter to results (ie, show all mail
> >> from
> >> domain.com, directly to me in blue, where I'm cc'd in green and
> >> everything
> >> else is bcc'd or newsletters).
> >>
> >> While you can apply a custom view to multiple folders, it's not as useful
> >> as
> >> a search tool, since its separate folders. On the other hand, using too
> >> many
> >> folders within outlook makes it much harder to find anything - its much
> >> faster to apply a view to one folder than it is to use advanced find to
> >> search 30 folders.
> >>
> >> No on two versions of outlook. You could do it with a VM, but that works
> >> best with Exchange accts (since you can't access one pst with two
> >> outlooks -
> >> you'd need to close one first).
> >>
> >> As for the activations - did you try calling in to activate and they told
> >> you absolutely no more? Unless the activations were very frequent, at
> >> most
> >> you need to call in - my calls for excessive activations (following
> >> reformats) were all automated.
> >>
> >> --
> >> Diane Poremsky [MVP - Outlook]
> >> Outlook Tips: http://www.outlook-tips.net/
> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >>
> >> Outlook Tips by email:
> >> dailytips-subscribe-request@lists.outlooktips.net
> >>
> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >>
> >> You can access this newsgroup by visiting
> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
> >> your
> >> newsreader to msnews.microsoft.com.
> >>
> >>
> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> >> news:717D4580-1C10-4D2C-A7B7-03AF13FB1D82@microsoft.com...
> >> instant search box to show fields? Instant search is almost as powerful
> >> as
> >> Advanced find (it doesn't do all fields) and much better than the old
> >> Find.
> >> The big draw for Advanced find is that it’s a separate window, so you can
> >> keep working in outlook while it searches, run multiple searches at once,
> >> and keep the results up for hours. (Instant search is almost instant, as
> >> are
> >> custom views.)
> >>
> >> Are the searches across the entire mailbox or just a single folder?
> >> Custom
> >> views work great to apply a 'search' quickly (they use the same filter
> >> dialog as advanced find). Automatic formatting uses the same filter
> >> dialog
> >> too, if you need to apply another filter to results (ie, show all mail
> >> from
> >> domain.com, directly to me in blue, where I'm cc'd in green and
> >> everything
> >> else is bcc'd or newsletters).
> >>
> >> While you can apply a custom view to multiple folders, it's not as useful
> >> as
> >> a search tool, since its separate folders. On the other hand, using too
> >> many
> >> folders within outlook makes it much harder to find anything - its much
> >> faster to apply a view to one folder than it is to use advanced find to
> >> search 30 folders.
> >>
> >> No on two versions of outlook. You could do it with a VM, but that works
> >> best with Exchange accts (since you can't access one pst with two
> >> outlooks -
> >> you'd need to close one first).
> >>
> >> As for the activations - did you try calling in to activate and they told
> >> you absolutely no more? Unless the activations were very frequent, at
> >> most
> >> you need to call in - my calls for excessive activations (following
> >> reformats) were all automated.
> >>
> >> --
> >> Diane Poremsky [MVP - Outlook]
> >> Outlook Tips: http://www.outlook-tips.net/
> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >>
> >> Outlook Tips by email:
> >> dailytips-subscribe-request@lists.outlooktips.net
> >>
> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >>
> >> You can access this newsgroup by visiting
> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
> >> your
> >> newsreader to msnews.microsoft.com.
> >>
> >>
> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> >> news:717D4580-1C10-4D2C-A7B7-03AF13FB1D82@microsoft.com...
> >> > I personally don't agree that "improvements in outlook 2007 outweigh
> >> > the
> >> > loss
> >> > of OSS files". I only bought it because, having had 2 laptops in a row
> >> > stolen, I'd exceeded allowable activations. Instant search, frankly,
> >> > is
> >> > useless to me, because it doesn't permit searching using a combination
> >> > of
> >> > categories and keywords and doesn't allow me to exclude records I don't
> >> > want.
> >> > You're right about O2003 - my mis-type - it does work with O2002 though
> >> > (but
> >> > not sure if I'll be able to reinstall that on my desktop PC because of
> >> > the
> >> > number of previous activations). Advanced Search still works, of
> >> > course -
> >> > it's just so annoying to have to reinput the search criteria every time
> >> > and I
> >> > still think it's sad that the really useful facility to save searches
> >> > has
> >> > been arbitrarily removed. Do you know if I can have 2 versions of
> >> > Outlook
> >> > running on the same PC? (if so, I could possibly use 2002 to open .oss
> >> > files
> >> > when I need to run and print my saved searches). As I said before -
> >> > not
> >> > exactly progress!!
> >> >
> >> > "Diane Poremsky [MVP]" wrote:
> >> >
> >> > >> > the
> >> > loss
> >> > of OSS files". I only bought it because, having had 2 laptops in a row
> >> > stolen, I'd exceeded allowable activations. Instant search, frankly,
> >> > is
> >> > useless to me, because it doesn't permit searching using a combination
> >> > of
> >> > categories and keywords and doesn't allow me to exclude records I don't
> >> > want.
> >> > You're right about O2003 - my mis-type - it does work with O2002 though
> >> > (but
> >> > not sure if I'll be able to reinstall that on my desktop PC because of
> >> > the
> >> > number of previous activations). Advanced Search still works, of
> >> > course -
> >> > it's just so annoying to have to reinput the search criteria every time
> >> > and I
> >> > still think it's sad that the really useful facility to save searches
> >> > has
> >> > been arbitrarily removed. Do you know if I can have 2 versions of
> >> > Outlook
> >> > running on the same PC? (if so, I could possibly use 2002 to open .oss
> >> > files
> >> > when I need to run and print my saved searches). As I said before -
> >> > not
> >> > exactly progress!!
> >> >
> >> > "Diane Poremsky [MVP]" wrote:
> >> >
> >> >> Um. Unless you stick with older builds, it won't work with Outlook
> >> >> 2003
> >> >> either. One of the SP's blocks it for security reasons. Frankly, the
> >> >> improvements in outlook 2007 outweigh the loss of OSS files-
> >> >> especially
> >> >> since they are only 'lost' for non-mail folders. Plus, instant search
> >> >> makes
> >> >> up for some of it - the last 10 instant searches are saved, so they
> >> >> are
> >> >> easy
> >> >> to select.
> >> >>
> >> >> --
> >> >> Diane Poremsky [MVP - Outlook]
> >> >> Outlook Tips: http://www.outlook-tips.net/
> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >> >>
> >> >> Outlook Tips by email:
> >> >> dailytips-subscribe-request@lists.outlooktips.net
> >> >>
> >> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >> >>
> >> >> You can access this newsgroup by visiting
> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
> >> >> your
> >> >> newsreader to msnews.microsoft.com.
> >> >>
> >> >>
> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> >> >> news:46B731A5-DDBF-4DED-A461-8A27CCEC5CCA@microsoft.com...
> >> >> 2003
> >> >> either. One of the SP's blocks it for security reasons. Frankly, the
> >> >> improvements in outlook 2007 outweigh the loss of OSS files-
> >> >> especially
> >> >> since they are only 'lost' for non-mail folders. Plus, instant search
> >> >> makes
> >> >> up for some of it - the last 10 instant searches are saved, so they
> >> >> are
> >> >> easy
> >> >> to select.
> >> >>
> >> >> --
> >> >> Diane Poremsky [MVP - Outlook]
> >> >> Outlook Tips: http://www.outlook-tips.net/
> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >> >>
> >> >> Outlook Tips by email:
> >> >> dailytips-subscribe-request@lists.outlooktips.net
> >> >>
> >> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >> >>
> >> >> You can access this newsgroup by visiting
> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
> >> >> your
> >> >> newsreader to msnews.microsoft.com.
> >> >>
> >> >>
> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
> >> >> news:46B731A5-DDBF-4DED-A461-8A27CCEC5CCA@microsoft.com...
> >> >> > Unbelievable! I guess that's what Microsoft calls "progress". Back
> >> >> > to
> >> >> > Outlook 2003 and £80 wasted.
> >> >> >
> >> >> > "Diane Poremsky [MVP]" wrote:
> >> >> >
> >> >>> >> >> > to
> >> >> > Outlook 2003 and £80 wasted.
> >> >> >
> >> >> > "Diane Poremsky [MVP]" wrote:
> >> >> >
> >> >> >> It was removed from outlook 2007 - the open menu is for mailbox
> >> >> >> folders,
> >> >> >> not
> >> >> >> oss files. You can make search folders for mail - unfortunately you
> >> >> >> can't
> >> >> >> save searches for other item types.
> >> >> >>
> >> >> >> --
> >> >> >> Diane Poremsky [MVP - Outlook]
> >> >> >> Outlook Tips: http://www.outlook-tips.net/
> >> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >> >> >>
> >> >> >> Outlook Tips by email:
> >> >> >> dailytips-subscribe-request@lists.outlooktips.net
> >> >> >>
> >> >> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >> >> >>
> >> >> >> You can access this newsgroup by visiting
> >> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
> >> >> >> point
> >> >> >> your
> >> >> >> newsreader to msnews.microsoft.com.
> >> >> >>
> >> >> >>
> >> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
> >> >> >> message
> >> >> >> news:2A79FB66-2DDB-4C7B-AD0D-DD7735B330DC@microsoft.com...
> >> >> >>
> >> >> >> folders,
> >> >> >> not
> >> >> >> oss files. You can make search folders for mail - unfortunately you
> >> >> >> can't
> >> >> >> save searches for other item types.
> >> >> >>
> >> >> >> --
> >> >> >> Diane Poremsky [MVP - Outlook]
> >> >> >> Outlook Tips: http://www.outlook-tips.net/
> >> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
> >> >> >>
> >> >> >> Outlook Tips by email:
> >> >> >> dailytips-subscribe-request@lists.outlooktips.net
> >> >> >>
> >> >> >> EMO - a weekly newsletter about Outlook and Exchange:
> >> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >> >> >>
> >> >> >> You can access this newsgroup by visiting
> >> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
> >> >> >> point
> >> >> >> your
> >> >> >> newsreader to msnews.microsoft.com.
> >> >> >>
> >> >> >>
> >> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
> >> >> >> message
> >> >> >> news:2A79FB66-2DDB-4C7B-AD0D-DD7735B330DC@microsoft.com...
> >> >> >> > I've just upgraded to Outlook 2007 (I know, silly me!) and it
> >> >> >> > won't
> >> >> >> > open,
> >> >> >> > save or even recognize Office Saved Search (.oss) files. The
> >> >> >> > Advanced
> >> >> >> > Find
> >> >> >> > function (which is what uses these files) exists in O-2007 and
> >> >> >> > contains
> >> >> >> > the
> >> >> >> > Open and Save options in the drop-down menu (so presumably the
> >> >> >> > functionality
> >> >> >> > is there somewhere?), but they are greyed out so they can't be
> >> >> >> > used.
> >> >> >> > I've
> >> >> >> > applied the regedit fix described in the Knowledge Base (although
> >> >> >> > that
> >> >> >> > is
> >> >> >> > only claimed to fix O-2000 and O-2003) but it doesn't make any
> >> >> >> > difference.
> >> >> >> > (Actually, doesn't work on O-2002 either, but at least after
> >> >> >> > applying
> >> >> >> > the
> >> >> >> > fix, if you click on a .oss file it opens the search in Outlook
> >> >> >> > OK;
> >> >> >> > but
> >> >> >> > this
> >> >> >> > doesn't happen with O-2007.) Can't find anything about this
> >> >> >> > problem
> >> >> >> > under
> >> >> >> > Help or technical support for O-2007 (searches on "advanced
> >> >> >> > find",
> >> >> >> > .oss,
> >> >> >> > or
> >> >> >> > "saved search" come up with no relevant results). Anyone know
> >> >> >> > how
> >> >> >> > to
> >> >> >> > activate this functionality?
> >> >> >>> >> >> >> > won't
> >> >> >> > open,
> >> >> >> > save or even recognize Office Saved Search (.oss) files. The
> >> >> >> > Advanced
> >> >> >> > Find
> >> >> >> > function (which is what uses these files) exists in O-2007 and
> >> >> >> > contains
> >> >> >> > the
> >> >> >> > Open and Save options in the drop-down menu (so presumably the
> >> >> >> > functionality
> >> >> >> > is there somewhere?), but they are greyed out so they can't be
> >> >> >> > used.
> >> >> >> > I've
> >> >> >> > applied the regedit fix described in the Knowledge Base (although
> >> >> >> > that
> >> >> >> > is
> >> >> >> > only claimed to fix O-2000 and O-2003) but it doesn't make any
> >> >> >> > difference.
> >> >> >> > (Actually, doesn't work on O-2002 either, but at least after
> >> >> >> > applying
> >> >> >> > the
> >> >> >> > fix, if you click on a .oss file it opens the search in Outlook
> >> >> >> > OK;
> >> >> >> > but
> >> >> >> > this
> >> >> >> > doesn't happen with O-2007.) Can't find anything about this
> >> >> >> > problem
> >> >> >> > under
> >> >> >> > Help or technical support for O-2007 (searches on "advanced
> >> >> >> > find",
> >> >> >> > .oss,
> >> >> >> > or
> >> >> >> > "saved search" come up with no relevant results). Anyone know
> >> >> >> > how
> >> >> >> > to
> >> >> >> > activate this functionality?
> >> >> >>
| 26 Aug 2008 | .oss files not recognized by Outlook 2007 | .ianggjames |
| 26 Aug 2008 |  Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 27 Aug 2008 |  Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 27 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 28 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 29 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 29 Aug 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
| 01 Sep 2008 | Re: .oss files not recognized by Outlook 2007 | .ianggjames |
| 02 Sep 2008 | Re: .oss files not recognized by Outlook 2007 | .Diane Poremsky [MVP] |
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