The categories change each time? If not, you can add them to the custom
view. (unless you need to search all folders)

Diane Poremsky [MVP - Outlook]
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"ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
news:82F9C4A4-29C2-484D-9976-F21566A0CD4C@microsoft.com...
> I tried that - but "add criteria" only allows single use of any item, so I
> can't search on a combination of more than 1 categories. It also has no
> "NOT" or "CONTAINS" logic , so I can't exclude items I don't want on the
> basis of text they contain.
>
> However, I've realised that I can create a permanent view, for printing
> purposes, by using Define Views (under View / Current View) and just
> select
> that each time, so that the only additional work is in setting up the
> advanced search each time. As that involves just selecting 2 categories
> and
> then excluding names including "template", it takes only about 30
> seconds -
> and I can probably live with that. I'd still prefer the Saved Searches
> facility - I'd love to see it back in SP2!
>
> Thank you for your help.
>
> "Diane Poremsky [MVP]" wrote:
>
>> Click the Add Criteria button in contacts - it has categories. I don’t
>> think
>> Instant search works across all item types - so you'll be limited to all
>> contacts or all mail with it. Views are also limited to a folder type - a
>> contact view won't work on mail folders.
>>
>> Yes, you can save the results from a view - I don't think you can export
>> but
>> you can either print from the view or select all, copy and paste into the
>> document, if printing doesn't work from instant search.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>> You can access this newsgroup by visiting
>> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> your
>> newsreader to msnews.microsoft.com.
>>
>>
>> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> news:CC2F28BE-DB56-4C5A-A15E-7BEC4B67A823@microsoft.com...
>> > Wow - thanks for the detailed reply!
>> >
>> > I've tried expanding the search box - but it only seems to cater for
>> > emails
>> > - not Contacts - and doesn't include Categories.
>> >
>> > Typically, I search on a combination of categories, within a single
>> > Contact
>> > folder, and eliminate records containing a word such as "template" in
>> > the
>> > Full Name field. I then (and this is the really heavy bit) print out
>> > the
>> > results using a pre-formatted report - which is saved along with the
>> > search
>> > in the .oss file. To do all of this from scratch every time takes
>> > about
>> > 15
>> > minutes, instead of the 30 seconds or so it took using a saved search.
>> > I'm
>> > looking into whether I could search, export the selected data and then
>> > import
>> > it into a spreadsheet already set-up with the print layout....
>> >
>> > On activations - I did this via email using the free support period
>> > (which
>> > has now elapsed) after trying by phone was unsuccessful. I won't
>> > bother
>> > trying that again unless I can't resolve this problem in some way,
>> > particularly as I can't run 2002 and 2007 together and I'd prefer to
>> > stick
>> > with the latest, and hence supported, version (particularly having paid
>> > for
>> > it!)
>> >
>> > "Diane Poremsky [MVP]" wrote:
>> >
>> >> Are you entering the keywords as 'keyword1, keyword2' ? Expanding the
>> >> instant search box to show fields? Instant search is almost as
>> >> powerful
>> >> as
>> >> Advanced find (it doesn't do all fields) and much better than the old
>> >> Find.
>> >> The big draw for Advanced find is that it’s a separate window, so you
>> >> can
>> >> keep working in outlook while it searches, run multiple searches at
>> >> once,
>> >> and keep the results up for hours. (Instant search is almost instant,
>> >> as
>> >> are
>> >> custom views.)
>> >>
>> >> Are the searches across the entire mailbox or just a single folder?
>> >> Custom
>> >> views work great to apply a 'search' quickly (they use the same filter
>> >> dialog as advanced find). Automatic formatting uses the same filter
>> >> dialog
>> >> too, if you need to apply another filter to results (ie, show all mail
>> >> from
>> >> domain.com, directly to me in blue, where I'm cc'd in green and
>> >> everything
>> >> else is bcc'd or newsletters).
>> >>
>> >> While you can apply a custom view to multiple folders, it's not as
>> >> useful
>> >> as
>> >> a search tool, since its separate folders. On the other hand, using
>> >> too
>> >> many
>> >> folders within outlook makes it much harder to find anything - its
>> >> much
>> >> faster to apply a view to one folder than it is to use advanced find
>> >> to
>> >> search 30 folders.
>> >>
>> >> No on two versions of outlook. You could do it with a VM, but that
>> >> works
>> >> best with Exchange accts (since you can't access one pst with two
>> >> outlooks -
>> >> you'd need to close one first).
>> >>
>> >> As for the activations - did you try calling in to activate and they
>> >> told
>> >> you absolutely no more? Unless the activations were very frequent, at
>> >> most
>> >> you need to call in - my calls for excessive activations (following
>> >> reformats) were all automated.
>> >>
>> >> --
>> >> Diane Poremsky [MVP - Outlook]
>> >> Outlook Tips: http://www.outlook-tips.net/
>> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >>
>> >> Outlook Tips by email:
>> >> dailytips-subscribe-request@lists.outlooktips.net
>> >>
>> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >>
>> >> You can access this newsgroup by visiting
>> >> http://www.microsoft.com/office/community/en-us/default.mspx or point
>> >> your
>> >> newsreader to msnews.microsoft.com.
>> >>
>> >>
>> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in message
>> >> news:717D4580-1C10-4D2C-A7B7-03AF13FB1D82@microsoft.com...
>> >> > I personally don't agree that "improvements in outlook 2007 outweigh
>> >> > the
>> >> > loss
>> >> > of OSS files". I only bought it because, having had 2 laptops in a
>> >> > row
>> >> > stolen, I'd exceeded allowable activations. Instant search,
>> >> > frankly,
>> >> > is
>> >> > useless to me, because it doesn't permit searching using a
>> >> > combination
>> >> > of
>> >> > categories and keywords and doesn't allow me to exclude records I
>> >> > don't
>> >> > want.
>> >> > You're right about O2003 - my mis-type - it does work with O2002
>> >> > though
>> >> > (but
>> >> > not sure if I'll be able to reinstall that on my desktop PC because
>> >> > of
>> >> > the
>> >> > number of previous activations). Advanced Search still works, of
>> >> > course -
>> >> > it's just so annoying to have to reinput the search criteria every
>> >> > time
>> >> > and I
>> >> > still think it's sad that the really useful facility to save
>> >> > searches
>> >> > has
>> >> > been arbitrarily removed. Do you know if I can have 2 versions of
>> >> > Outlook
>> >> > running on the same PC? (if so, I could possibly use 2002 to open
>> >> > .oss
>> >> > files
>> >> > when I need to run and print my saved searches). As I said before -
>> >> > not
>> >> > exactly progress!!
>> >> >
>> >> > "Diane Poremsky [MVP]" wrote:
>> >> >
>> >> >> Um. Unless you stick with older builds, it won't work with Outlook
>> >> >> 2003
>> >> >> either. One of the SP's blocks it for security reasons. Frankly,
>> >> >> the
>> >> >> improvements in outlook 2007 outweigh the loss of OSS files-
>> >> >> especially
>> >> >> since they are only 'lost' for non-mail folders. Plus, instant
>> >> >> search
>> >> >> makes
>> >> >> up for some of it - the last 10 instant searches are saved, so they
>> >> >> are
>> >> >> easy
>> >> >> to select.
>> >> >>
>> >> >> --
>> >> >> Diane Poremsky [MVP - Outlook]
>> >> >> Outlook Tips: http://www.outlook-tips.net/
>> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >> >>
>> >> >> Outlook Tips by email:
>> >> >> dailytips-subscribe-request@lists.outlooktips.net
>> >> >>
>> >> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >> >>
>> >> >> You can access this newsgroup by visiting
>> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
>> >> >> point
>> >> >> your
>> >> >> newsreader to msnews.microsoft.com.
>> >> >>
>> >> >>
>> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
>> >> >> message
>> >> >> news:46B731A5-DDBF-4DED-A461-8A27CCEC5CCA@microsoft.com...
>> >> >> > Unbelievable! I guess that's what Microsoft calls "progress".
>> >> >> > Back
>> >> >> > to
>> >> >> > Outlook 2003 and £80 wasted.
>> >> >> >
>> >> >> > "Diane Poremsky [MVP]" wrote:
>> >> >> >
>> >> >> >> It was removed from outlook 2007 - the open menu is for mailbox
>> >> >> >> folders,
>> >> >> >> not
>> >> >> >> oss files. You can make search folders for mail - unfortunately
>> >> >> >> you
>> >> >> >> can't
>> >> >> >> save searches for other item types.
>> >> >> >>
>> >> >> >> --
>> >> >> >> Diane Poremsky [MVP - Outlook]
>> >> >> >> Outlook Tips: http://www.outlook-tips.net/
>> >> >> >> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> >> >> >>
>> >> >> >> Outlook Tips by email:
>> >> >> >> dailytips-subscribe-request@lists.outlooktips.net
>> >> >> >>
>> >> >> >> EMO - a weekly newsletter about Outlook and Exchange:
>> >> >> >> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >> >> >>
>> >> >> >> You can access this newsgroup by visiting
>> >> >> >> http://www.microsoft.com/office/community/en-us/default.mspx or
>> >> >> >> point
>> >> >> >> your
>> >> >> >> newsreader to msnews.microsoft.com.
>> >> >> >>
>> >> >> >>
>> >> >> >> "ianggjames" <ianggjames@discussions.microsoft.com> wrote in
>> >> >> >> message
>> >> >> >> news:2A79FB66-2DDB-4C7B-AD0D-DD7735B330DC@microsoft.com...
>> >> >> >> > I've just upgraded to Outlook 2007 (I know, silly me!) and it
>> >> >> >> > won't
>> >> >> >> > open,
>> >> >> >> > save or even recognize Office Saved Search (.oss) files. The
>> >> >> >> > Advanced
>> >> >> >> > Find
>> >> >> >> > function (which is what uses these files) exists in O-2007 and
>> >> >> >> > contains
>> >> >> >> > the
>> >> >> >> > Open and Save options in the drop-down menu (so presumably the
>> >> >> >> > functionality
>> >> >> >> > is there somewhere?), but they are greyed out so they can't be
>> >> >> >> > used.
>> >> >> >> > I've
>> >> >> >> > applied the regedit fix described in the Knowledge Base
>> >> >> >> > (although
>> >> >> >> > that
>> >> >> >> > is
>> >> >> >> > only claimed to fix O-2000 and O-2003) but it doesn't make any
>> >> >> >> > difference.
>> >> >> >> > (Actually, doesn't work on O-2002 either, but at least after
>> >> >> >> > applying
>> >> >> >> > the
>> >> >> >> > fix, if you click on a .oss file it opens the search in
>> >> >> >> > Outlook
>> >> >> >> > OK;
>> >> >> >> > but
>> >> >> >> > this
>> >> >> >> > doesn't happen with O-2007.) Can't find anything about this
>> >> >> >> > problem
>> >> >> >> > under
>> >> >> >> > Help or technical support for O-2007 (searches on "advanced
>> >> >> >> > find",
>> >> >> >> > .oss,
>> >> >> >> > or
>> >> >> >> > "saved search" come up with no relevant results). Anyone know
>> >> >> >> > how
>> >> >> >> > to
>> >> >> >> > activate this functionality?
>> >> >> >>
>> >> >> >>
>> >> >>
>> >>
>>
26 Aug 2008.oss files not recognized by Outlook 2007.ianggjames
26 Aug 2008\ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
27 Aug 2008   \ Re: .oss files not recognized by Outlook 2007.ianggjames
27 Aug 2008      \ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
28 Aug 2008         \ Re: .oss files not recognized by Outlook 2007.ianggjames
28 Aug 2008            \ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
28 Aug 2008               \ Re: .oss files not recognized by Outlook 2007.ianggjames
28 Aug 2008                  \ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
29 Aug 2008                     \ Re: .oss files not recognized by Outlook 2007.ianggjames
29 Aug 2008                        \ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
01 Sep 2008                           \ Re: .oss files not recognized by Outlook 2007.ianggjames
02 Sep 2008                              \ Re: .oss files not recognized by Outlook 2007.Diane Poremsky [MVP]
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